How to Request /
Apply for AUN-QA Assessment

Universities interested to must have fulfilled the eligibility requirements and prepare the necessary documents and procedures as stated below.

Eligibility for Assessment
To be eligible for assessment under the AUN-QA network, the applying university must fulfill the following conditions:
  • AUN member university or associate member of AUN-QA Network; and
  • Must have at least three cohorts of graduates from the same programme at the time of application
Requirements for Assessment
The applying university shall meet all the following requirements stated by AUN Secretariat and assessors to ensure that the quality assessment is carried out efficiently and effectively.
  • Submit Self-Assessment Report (SAR) which is written in English at least 1 1 /2 - 2 months before the commencement of the site assessment together with key documents and evidences in English (such as learning outcomes, programme specification and curriculum outline);
  • All key documents and evidences should be properly labeled and located in one room for each assessment team to facilitate the verification of evidences;
  • Provide language interpreter and guides during site assessment;
  • Fulfill all assessment, administrative and logistics requests made by AUN Secretariat and assessors for the purpose of carrying out the assessment efficiently and effectively;
  • Release and share best practices in AUN Benchmarking Database as well as with AUN-QA members and associate members
  • Pay the full assessment fees before the site assessment and reimbursements, if any, within 30 days upon issuance of the claims by AUN Secretariat; and
  • Submit progress report on the recommendations made by the assessment teams to AUN Secretariat within 9 – 12 months after assessment
Further interest and queries related to AUN-QA Assessment may be forwarded to
Ms. Ing-orn Jeerararuensak (aun.ingorn@gmail.com) and Mr. Korn Ratanagosoom (aun.korn@gmail.com, korn@aunsec.org).

The following table shows the typical timelines and key activities for an AUN quality assessment based on the PDCA process.

Stage
Timeline
Key Activity
Agent
Plan 6 – 12 months prior to assessment Issue call for applications for assessment AUN Secretariat
Apply for assessment Applying university
Process applications and schedule universities for assessment AUN Secretariat
Confirm schedule of assessment
  • Applying university
  • AUN Secretariat
6 months prior to assessment Invite assessors for assessment AUN Secretariat
Accept or decline invitation by assessors. Submit Disclosure of Conflict of Interest Assessor
Appoint and confirm assessors and assessment teams
  • AUN Secretariat
  • Assessor
2 - 3 months prior to assessment Confirm assessment itinerary, accommodation and logistics arrangements with applying university
  • AUN Secretariat
  • Applying university
  • Assessor
Send registration form to assessor AUN Secretariat
Submit registration form with flight information, accommodation and diet requirements Assessor
Do 11/2 - 2 months prior to assessment Submit self-assessment report (SAR) to AUN Secretariat and assessors Applying university
Conduct desktop assessment and clarify with applying university, if necessary Assessor
1 day prior to assessment Arrival of assessors and AUN Secretariat
  • AUN Secretariat
  • Applying university
  • Assessor
Day 1of assessment Opening session and site assessment
  • AUN Secretariat
  • Applying university
  • Assessor
Do/Check Day 2 of assessment Site assessment and preparation of assessment report
  • AUN Secretariat
  • Applying university
  • Assessor
Check Day 3 of assessment Closing session and departure of assessors and AUN Secretariat
  • AUN Secretariat
  • Applying university
  • Assessor
Act Within 4 weeks after assessment Submit assessment report to AUN Secretariat and provide feedback to AUN Secretariat on the assessment, if necessary. Request payment of honorarium and submit claims, if any Assessor
Within 6 weeks after assessment Send assessment report and assessment feedback to applying university AUN Secretariat
Within 10 weeks after assessment Submit feedback on assessment process and results
  • Applying university
  • AUN Secretariat
Within 12 weeks after assessment Review feedback and inform applying university, if any
  • AUN Secretariat
  • Assessor
Within 14 weeks after assessment Recommend the release of final assessment reports and certification status to the QA Council for endorsement
  • AUN Secretariat
Endorse the release of final assessment reports and certification status QA Council
Within 16 weeks after assessment Release of final assessment report and certification status to applying university and publish certification status in AUN website AUN Secretariat
Within 30 weeks after assessment Release of best practices of applying university in the AUN-QA Benchmarking Database AUN Secretariat
Within 9 – 12 months after assessment Request for progress report from applying university on recommendations made by assessment teams AUN Secretariat
Submit progress report by applying university Applying university
Monitor and track status of certified university AUN Secretariat