Universities interested to must have fulfilled the eligibility requirements and prepare the necessary documents and procedures as stated below.
The following table shows the typical timelines and key activities for an AUN quality assessment based on the PDCA process.
Stage |
Timeline |
Key Activity |
Agent |
Plan | 6 – 12 months prior to assessment | Issue call for applications for assessment | AUN Secretariat |
Apply for assessment | Applying university | ||
Process applications and schedule universities for assessment | AUN Secretariat | ||
Confirm schedule of assessment |
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||
6 months prior to assessment | Invite assessors for assessment | AUN Secretariat | |
Accept or decline invitation by assessors. Submit Disclosure of Conflict of Interest | Assessor | ||
Appoint and confirm assessors and assessment teams |
|
||
2 - 3 months prior to assessment | Confirm assessment itinerary, accommodation and logistics arrangements with applying university |
|
|
Send registration form to assessor | AUN Secretariat | ||
Submit registration form with flight information, accommodation and diet requirements | Assessor | ||
Do | 11/2 - 2 months prior to assessment | Submit self-assessment report (SAR) to AUN Secretariat and assessors | Applying university |
Conduct desktop assessment and clarify with applying university, if necessary | Assessor | ||
1 day prior to assessment | Arrival of assessors and AUN Secretariat |
|
|
Day 1of assessment | Opening session and site assessment |
|
|
Do/Check | Day 2 of assessment | Site assessment and preparation of assessment report |
|
Check | Day 3 of assessment | Closing session and departure of assessors and AUN Secretariat |
|
Act | Within 4 weeks after assessment | Submit assessment report to AUN Secretariat and provide feedback to AUN Secretariat on the assessment, if necessary. Request payment of honorarium and submit claims, if any | Assessor |
Within 6 weeks after assessment | Send assessment report and assessment feedback to applying university | AUN Secretariat | |
Within 10 weeks after assessment | Submit feedback on assessment process and results |
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|
Within 12 weeks after assessment | Review feedback and inform applying university, if any |
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|
Within 14 weeks after assessment | Recommend the release of final assessment reports and certification status to the QA Council for endorsement |
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|
Endorse the release of final assessment reports and certification status | QA Council | ||
Within 16 weeks after assessment | Release of final assessment report and certification status to applying university and publish certification status in AUN website | AUN Secretariat | |
Within 30 weeks after assessment | Release of best practices of applying university in the AUN-QA Benchmarking Database | AUN Secretariat | |
Within 9 – 12 months after assessment | Request for progress report from applying university on recommendations made by assessment teams | AUN Secretariat | |
Submit progress report by applying university | Applying university | ||
Monitor and track status of certified university | AUN Secretariat |